This module is annually updated on an academic year basis and access to the module is included within your centre membership to The Exams Office
What the module offers
Four online training and assessment units designed to inform and measure the understanding of invigilators (and where relevant, access arrangement facilitators) of what is expected of them when supervising and supporting candidates under examination conditions.
A range of videos are included within the units to further support invigilators in understanding the JCQ regulations.
(Member centre) Exams officers should determine which unit/units is/are completed by their invigilators on an annual (academic year) basis.
The units obviously cannot address centre-specific arrangements and processes.
As there must be centre engagement, use the units as a means of training and assessing your invigilators and supplement/follow up with a centre delivered session(s) (online or face-to-face) to:
- cover centre-specific arrangements and processes
- give invigilators the opportunity to ask questions about or clarify areas of JCQ regulations and requirements
- answer any queries from invigilators about the centre’s specific arrangements
Records of the content of the training and invigilator attendance
JCQ regulations include (ICE 12): A record of the content of the training given to invigilators and those facilitating an access arrangement for a candidate under examination conditions must be available for inspection, as well as a record of invigilator attendance, and retained on file until the deadline for reviews of marking has passed or until any appeal, malpractice or other results enquiry has been completed, whichever is later.
- Use the CONTENT OF THE TRAINING MATERIALS as a record of the content of the online training and assessment undertaken by invigilators and those facilitating an access arrangement for a candidate under examination conditions
- Use the INVIGILATOR TRAINING RECORD as a record of invigilator attendance to confirm completion of online training and assessment or customise for use to record the delivery and content of centre-devised (in person or online) training/updates(s)
- Use the CENTRE-SPECIFIC INVIGILATOR TRAINING RECORD as a record of the content of centre-specific training/update(s) delivered to invigilators as a supplement to the above and as a record of invigilator attendance or customise for use to record the delivery and content of (in person or online) training/update(s) on centre-specific arrangements within the JCQ regulations
What the module covers
(Unit 1) NEW INVIGILATORS: INSTRUCTIONS FOR CONDUCTING EXAMINATIONS
Designed to support centres in meeting the requirement for new invigilators to know what is expected of them by being familiarised with the content of the current JCQ document Instructions for conducting examinations that impacts on the role of the invigilator and being made aware of the Checklist for invigilators (for written examinations) before they invigilate any examination
This unit is also intended for any person newly appointed to the role of facilitating an access arrangement for a candidate under examination conditions to fully understand the invigilator role. This unit may also be useful as a refresher session for experienced invigilators.
(Unit 2) INSTRUCTIONS FOR CONDUCTING ON-SCREEN EXAMINATIONS
Designed to support centres in meeting the requirement for those invigilators new to conducting on-screen examinations to know what is expected of them by being familiarised with the content of the JCQ document Instructions for conducting examinations (and the additional arrangements for conducting on-screen examinations) in advance of invigilating on-screen examinations
(Unit 3) UPDATE FOR EXISTING/EXPERIENCED INVIGILATORS (including JCQ regulation changes)
Designed to support centres in meeting the requirement for the existing invigilation team (meaning experienced invigilators who are already fully trained in ICE) to be made aware of any changes within the current JCQ document Instructions for conducting examinations that impact on the role of the invigilator
(Unit 4) SUPERVISING AND SUPPORTING ACCESS ARRANGEMENTS: INSTRUCTIONS FOR INVIGILATORS AND FACILITATORS
Designed to support centres in meeting the requirement for new invigilators and those facilitating an access arrangement for a candidate under examination conditions to understand the rules of particular access arrangements, their respective roles and what is and what is not permissible in the examination room
(Note where a facilitator is supporting a candidate in an exam room on a one-to-one basis and (where permitted by the regulations) also acting as the invigilator, as well as facilitator trained the facilitator must also be invigilator trained)
Assessment
A unit can only be certificated when a Pass (full marks) has been achieved across all sections.
The module is updated on an academic year basis to reflect any regulation changes/updates in ICE (effective from a particular date) relevant to the role. Invigilators should complete the relevant unit(s) on an annual basis to confirm/re-confirm an up-to-date knowledge of current regulations.
Certification
Upon successful completion of a unit, invigilators will be awarded their Certificate and Assessment Details, which lists the assessment sections and associated marks, for the current academic year.
Note, completion and certification of the annually updated units of the module must take place by the end of July each year as they are archived from then and relaunched early in the new academic year (subject to the publication of all relevant updated JCQ documents) after review and update
Which units should invigilators complete?
Ultimately how centres train their staff is a centre decision, but if centres choose to use our online assessments as part of this training, we would recommend the following:
- Units 1 and 4 are undertaken when a person is new to the role of invigilator and/or facilitator (this is because even if a facilitator never also acts as an invigilator, they need to understand the respective role)
- As these individuals become experienced, they undertake unit 3 (so they are made aware of any changes in the current regulations that impact on the role of the invigilator) and unit 4 to understand if there are any changes to the rules of particular arrangements (To even further measure (assess) the knowledge and understanding of experienced invigilators, invigilators could also undertake the INVIGILATOR CPD ACCREDITATION)
- Unit 2 is undertaken when a person is new to the role of invigilating on-screen examinations
A SAFEGUARDING TRAINING AND ASSESSMENT MODULE for invigilators is also available.
The Exams Office takes no responsibility for any outcomes in centres as a result of the information provided on our website, The Exams Office Hub or within our documentation. It is the responsibility of centres to apply this information as they deem necessary within their own centre. You should always contact/refer to the relevant awarding body for the most accurate and up-to-date information regarding their qualifications.
