To ensure exams are conducted as required, in line with JCQ and awarding body regulations and instructions, a team of fully trained invigilators (and access arrangement facilitators) needs to be in place in a centre. A well trained and effective team of invigilators will ensure that exams run smoothly and according to the required instructions for conducting examinations.
The Exams Office provides an extensive suite of resources to support exams officers with the recruitment, training and deployment of invigilators
Guides, checklists and templates
These are annually reviewed/updated and published each August-October
PLANNINGÂ (Recruiting invigilators)
- A GUIDE TO MANAGING INVIGILATOR RECRUITMENT AND TRAINING
Provides an overview of areas that may need to be considered when recruiting, training and deploying a team of invigilators
- INVIGILATOR JOB DESCRIPTION TEMPLATE
Provides an example job description that can be customised
- A GUIDE TO INTERVIEWING INVIGILATORS
If it has been determined that additional invigilators are required and a recruitment campaign is underway, it is time to prepare for interviews – this brief guide provides an overview of areas that may need to be considered in the process
- INVIGILATOR AVAILABILITY AND INFORMATION FORM TEMPLATE
Provides a way of collecting availability and required information from invigilators
- INVIGILATOR AVAILABILITY SUMMARY SPREADSHEET TEMPLATE
Provides an example spreadsheet to collate invigilator availability information into a single point of reference
- INVIGILATOR CONFIDENTIALITY AND SECURITY AGREEMENT TEMPLATE
Provides a way of confirming JCQ and awarding body regulations and instructions are known, understood and followed by invigilators
PRE-EXAMSÂ (Training invigilators)
- A GUIDE TO PREPARING FOR INVIGILATOR TRAININGÂ
Provides a brief overview of issues that might need to be considered as you prepare to train your invigilators
New for 2024/25…
This PowerPoint includes the content delivered by The Exams Office training team as part of our in-house training programme for new invigilators (A section (Regulation Changes 2024/2025) has been added to support a training session which is being delivered to both new and existing/experienced invigilators)
Trainer notes are provided to support exams officers in delivering this presentation within their centre
This booklet is provided for invigilators to complete during the delivery of this presentation |
- INVIGILATOR TRAINING PRESENTATION TEMPLATE
An example PowerPoint presentation allowing exams officers to create a centre-designed invigilator training presentation which includes JCQ related and centre-specific content
- INVIGILATOR TRAINER NOTES TEMPLATE
Notes to support the delivery of the centre-designed training presentation above
- INVIGILATOR TRAINING EVALUATION FORM TEMPLATE
An example training evaluation form designed to complement the centre-designed training presentation above
- INVIGILATOR TRAINING CERTIFICATE OF ATTENDANCE TEMPLATE
An example certificate of attendance designed to complement the centre-designed training presentation above
- INVIGILATOR TRAINING RECORD TEMPLATE
- CENTRE-SPECIFIC INVIGILATOR TRAINING RECORD TEMPLATE
An example template to record the training given to invigilators supplemented by an example template to record centre-specific training/briefing sessions given to invigilators, including a means to record invigilators’ attendance/participation
- INVIGILATOR HANDBOOK TEMPLATE
Provides an example invigilator handbook designed to complement the training presentation above
- ACCESS ARRANGEMENTS: TRAINING PRESENTATION TEMPLATE (for invigilators and facilitators supervising and supporting candidates)
An example PowerPoint presentation for training facilitators supporting access arrangement candidates and invigilators supervising access arrangement candidates
- ACCESS ARRANGEMENTS: TRAINING EVALUATION FORM TEMPLATE
An example training evaluation form designed to complement the training presentation above
Invigilator Training and Assessment Module
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- CONTENT OF THE TRAINING MATERIALS:
- (Unit 1)Â NEW INVIGILATORS: INSTRUCTIONS FOR CONDUCTING EXAMINATIONS
- (Unit 2)Â INSTRUCTIONS FOR CONDUCTING ON-SCREEN TESTS
- (Unit 3) EXISTING/EXPERIENCED INVIGILATORS: UPDATE (including JCQ regulation changes)
- (Unit 4)Â SUPERVISING AND SUPPORTING ACCESS ARRANGEMENTS: INSTRUCTIONS FOR INVIGILATORS AND FACILITATORS
- CONTENT OF THE TRAINING MATERIALS:
The above documents are intended for centres who utilise the online Invigilator Training and Assessment Module to train and test the knowledge and understanding of their invigilators
These provide the content of the training material within units 1-4 of the module (For JCQ inspection purposes, the relevant document(s) should be downloaded and retained along with certificates to meet the following requirement (ICE, section 12.3):Â A record of the content of the training given to invigilators and those facilitating an access arrangement for a candidate under examination conditions must be available for inspection and retained on file until the deadline for reviews of marking has passed or until any appeal, malpractice or other results enquiry has been completed, whichever is later.
Invigilator Digital Accreditation
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- CONTENT OF THE ASSESSMENT MATERIAL
This document provides a summary of the assessment content covered in the accreditation
EXAM TIMEÂ (Deploying invigilators)
- INVIGILATOR ANNOUNCEMENT
(Published each September/October) Provided in audio (MP3 format) this is a suggested announcement given at the start of written examinations reflecting appendix 3 of the JCQ’s current Instructions for conducting examinations (This announcement is also provided in video MP4 format)
If using a digital recording centres must consider alternative means of communication for candidates with deafness
- INVIGILATOR ANNOUNCEMENT INSTRUCTIONS TEMPLATE
If using the recorded announcement audio (MP3 format) and/or video (MP4 format), customise these instructions for issue to invigilators to provide detail on how to control the announcement along with other relevant information
- ROVING INVIGILATOR CHECKLIST TEMPLATE
Provides a framework on which to build a customised checklist for your centre to ensure visits to every required exam room are conducted in a consistent manner and in accordance with JCQ requirements
EXAMS REVIEWÂ (Gathering feedback from invigilators)
An example form to gather feedback from invigilators and inform exams review
QUICK LINKS TO ADDITIONAL SUPPORT RESOURCES
The Exams Office takes no responsibility for any outcomes in centres as a result of the information provided on our website, The Exams Office Hub or within our documentation. It is the responsibility of centres to apply this information as they deem necessary within their own centre. You should always contact/refer to the relevant awarding body for the most accurate and up-to-date information regarding their qualifications.
