The stage of the exam cycle when candidate exam entry information is collected, collated and checked, culminating in final entries being submitted to awarding bodies to meet clearly published deadlines
Guides, checklists and templates
These are annually reviewed/updated and published each September
Managing the entries process
- A GUIDE TO MANAGING ENTRIESÂ Â
Provides an overview of the terminology and processes that have to be managed and administered in this important stage of the exam cycle
- A GUIDE TO AVOIDING LATE ENTRIESÂ
Provides good practice suggestions that might help to mitigate the risk of late or missed entries which can have a serious impact on the exams budget and potentially put students’ futures at risk
- MANAGING ENTRIES: CANDIDATE NAMES AND GENDER IDENTITY GUIDE
Provides links to guidance to support the management of entry information
Collecting final entry information
Final entry information must be collected well before the awarding body deadline; it is good practice to clearly publish an internal deadline when final entry information needs to be made available
- DEADLINES FOR ENTRIES, FEES AND CHARGES TEMPLATEÂ
Provides a record of awarding body entry, amendment and withdrawal key dates and deadlines with links to fee information
Final entries confirm to awarding bodies the data of each individual candidate and the exams/assessments each are being entered for
- EXTERNAL ENTRIES COLLECTION FORM TEMPLATE
Further to information previously gathered on the qualifications being delivered that will be examined/assessed this academic year, this template provides a way of collecting information on individual candidates and the external exams/assessments they will be taking in a particular exam series
- CHANGES TO ENTRY INFORMATION FORM TEMPLATE
Provides a way of ensuring a formal process (providing an audit trail) is in place to collect requests for changes to be made to final entries that have already been collected (and ultimately submitted​ to awarding bodies)
- EXAM ENTRY/RE-SIT FORM TEMPLATEÂ
Depending on ways of working in your centre, you may collect entry information directly from candidates – this may be first-time entry or re-sit entry information. This template provides a way of collecting this information from individual (internal) candidates
- LATE ENTRY FORM TEMPLATE
This template has been provided at the request of a member for use in the case of new entries that are made after the final entry deadline has passed and where any late entry fees that may be charged by awarding bodies will be recouped (re-charged) to the relevant subject department budget
Internal exams/assessments
- INTERNAL ENTRIES COLLECTION FORM TEMPLATE
To inform planning, timetabling and preparation for internal exams, this template provides a way of collecting information
The Exams Office takes no responsibility for any outcomes in centres as a result of the information provided on our website, The Exams Office Hub or within our documentation. It is the responsibility of schools/colleges to apply this information as they deem necessary within their own centre. You should always contact/refer to the relevant awarding body for the most accurate and up-to-date information regarding their qualifications.
